Letter of authorization for collection. Sample letter
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
This letter is to authorize Mr. Sander C. Schumaker to be able to collect my personal laptop and files from my office at his discretion.
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Letter of authorization for collection. Sample letter.
Further things to consider when writing authorization letters to proxies
Authorization letters are letters meant to give someone permission to do something or officially take control of a situation. An authorization letter is usually considered as a written confirmation to allow someone to take a specific action, enter into a legal contract, delegate his/her duties, spend a specified sum of money, etc. Authorization letters can be written for quite a number of reasons, but the most common ones include authorization of power of attorney, confirmation to proceed with a project, authorization to collect documents, parental authorization for a child to travel, and authorization to act on behalf of someone.
Letters to proxies are letters written to people who have been given the authority or power to do something for someone else. A proxy acts in place of the person he/she represents and, therefore, has the same rights and authority. There are many occasions where you may require someone else to represent your interests. Maybe you are out of the country, and you need to take care of a sensitive financial matter back home. Perhaps you are sick but need to sign some legal documents in court. Giving your power to a third person will help you maintain your presence in these activities.
An authorization letter for collection of documents, merchandize or any other items must be formal and written with to dispel any fear and doubt when received by the addressee.
Such a letter should indicate the proper identification of the bearer as stated on the national identity card or passport. The letter is a formal document that can be presented to court; therefore you should not include any personal statements.
You must give the correct information when writing an authorization letter for collection of items, goods, documents or money. Such a letter assigns a third-party the task of performing an official transaction on your behalf.
You must also state the reason as to why you have chosen to authorize another person to act on your behalf. Once received, the addressee hands over responsibility of the items to the collector, who ensures that they are safely delivered to final destination.
Authorization letters for collection of items can be issued to banks, insurance companies, suppliers, or any other business transactions.
The following is the template of an authorization letter for collection issued to a bonded ware house.
Property Owner’s Name
Property Owner’s Address
SUB: AUTHORIZATION TO RECEIVE ITEMS ON MY BEHALF
Due to a busy schedule, am unable to collect the items (mention goods) in person. Am on transit to (mention destination) and will not be back until (mention period). I therefore have authorized (mention name) to collect the items on my behalf and deliver them safely to my warehouse.
Hand over to him (mention the items), that has been under your custody since (mention period).
Please, make all the necessary effort to assist him during transit of the items, as has always been the case.